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Home | Getting started | Apprenticeships and traineeships

Apprenticeships and traineeships

As an apprentice or trainee you have entered into a Training Contract.  A training contract is a legally binding agreement between the employer and you as an apprentice or trainee. In signing the training contract, both parties are bound by certain obligations expressed in the contract. 

The training contract sets out the terms of the apprenticeship or traineeship, which are agreed to by both the employer and the apprentice or trainee, such as:

  • The qualification the apprentice or trainee is working towards;
  • The nominal term of the apprenticeship or traineeship;
  • The number of hours in training and employment provided each week; and
  • Arrangements for on and off the job training.

 

Training contract obligations

Training contract obligations for the apprentice/trainee

I agree that I will:
•    Attend work, do my job, and follow my employer's instructions, as long as they are lawful.
•    Work towards achieving the qualification stated in our training contract.
•    Undertake any training and assessment in our training plan.

Training contract obligations for the parent or guardian

I agree that I will:

  • Uphold the responsibilities listed above for the apprentice/trainee until they are 18 years of age.

Training contract obligations for the employer

I agree that I will:

  • Employ and train the apprentice/trainee as agreed in our training plan and ensure the apprentice/trainee understands the choices that he/she has regarding the training.
  • Provide the appropriate facilities and experienced people to facilitate the training and supervise the apprentice/trainee while at work, in accordance with the training plan.
  • Make sure the apprentice/trainee receives on the job training and assessment in accordance with our training plan.
  • Provide work that is relevant and appropriate to the vocation and also to the achievement of the qualification referred to in this contract.
  • Release the apprentice/trainee from work to attend any training and assessment specified in our training plan.
  • Pay the apprentice/trainee the appropriate wages to attend any training and assessment specified in the training plan, noting that any time spent by the apprentice/trainee in performing his or her obligations under the contract whether at the employer’s workplace or not, is to be taken for all purposes (including the payment of remuneration) to be time spent working for the employer.
  • Meet all legal requirements regarding the apprentice/trainee, including but not limited to, occupational health and safety requirements, and payment of wages and conditions under the relevant employment arrangements.
  • Repay any payment I receive that I am not entitled to.
  • Work with our registered training organisation (RTO) and the apprentice/trainee to make sure we follow our training plan, keep training records up to date, and monitor and support the apprentice/trainee's progress.
  • Let the relevant State/Territory Training Authority and the RTO know within five working days (or when the local State/Territory legislation requires, if this is different) if our training contract has become jeopardised.

If any party fails to meet their contact obligations they are putting the contract at risk and the contract may be terminated.

As an apprentice or trainee, if you feel that your employer is not meeting their obligations, you can contact your AASN or the Apprenticeship Management Team (AMT) at North Metropolitan TAFE.

What is an AASN?

Australian Apprenticeship Support Network (AASN) Apprenticeship Network providers are funded by the Australian Government to provide advice and support services to employers and apprentices throughout the apprenticeship lifecycle from pre-commencement to completion through:

  • Administrative support, payment processing and regular contact.
  • Services for employers and individuals assessed as needing additional support to complete the apprenticeship.
  • In-training support services, such as mentoring, will help apprentices and employers at-risk of not completing the apprenticeship arrangement to work through issues and difficulties.
  • In addition, provide assistance to individuals who may be unsuited to an apprenticeship to identify alternative training pathways.
What is the Apprenticeship Management Team?

The Apprenticeship Management Team (AMT) is responsible for the management of Apprenticeship and Traineeship delivery across North Metropolitan TAFE.  All enquiries regarding commencements, training plans, apprentice travel, training contract extensions, variations, suspensions, terminations and completions are handled by our Team.

AMT Key contacts

Joondalup

T  9233 1009
E General Business      amt@nmtafe.wa.edu.au 
   Apprentice Travel      apprenticetravel@nmtafe.wa.edu.au
M  Manager   Andrew Doran                                   0405 069 380380   
T   Operations & Compliance   Bianca Higgins   9233 1249  

Training plan

Once North Metropolitan TAFE receives notification of your contact, we will make contact with you and your employer to sign a training plan.  

At the same time as this is happening you details will be sent to our scheduling department. The training plan is used to monitor progress and record achieved competencies during the course of a training contract and must be negotiated and agreed to by the employer, the apprentice, and the registered training organisation.

Credits and skills recognition

When we email you to confirm we have received your contract, we will also ask if you have any credits.  You should return these to us as soon as possible to allow these to be included in your training plan.  If you don’t advise us of credits, you may be scheduled for units that you have already completed.

Throughout your life you will have gained skills and knowledge obtained through formal training (such as TAFE or university), non-formal training (via a professional development program conducted by your work) or informal learning (on-the-job experience).

Skills recognition is a formal process where we assess your knowledge and skills to determine if we can grant advanced standing for any of the units of competency you are enrolling into.  If you believe you may be eligible for RPL you should complete this self-assessment checklist.

TAFE training | Off-the-job training

Depending on when you contract commences and availability of the classes you need, you may start TAFE studies fairly close to your commencement or you may be waitlisted until another group becomes available.  Either way you will receive communication from the scheduling department indicating the proposed dates.

The Vocational Education and Training Act 1996 (the VET Act) legislates that employers must release their apprentices for scheduled training. Failure to do so without approval requires us to inform the Apprenticeship Office, which may result in penalties being applied under the VET Act.

Once you are booked into training your employer is obliged to release you; directing you back to work disadvantages you by delaying your training program.  Whilst you should comply with the instructions from your employer, if you believe that your training is being delayed you can contact the Apprenticeship Management Team to discuss your concerns.  This contact will remain confidential.

Please be aware that if you attend training without the appropriate equipment you may be returned to the workplace.  Please ensure that you are aware of the equipment requirements for your study area

Fees for training

Employers are not obliged to pay for apprentice fees and charges in advance. However some Industrial Agreements (Awards) require employers to reimburse their apprentice upon receipt of satisfactory progress. It is up to your employer’s discretion whether they elect to pay apprentice fees up front, or reimburse the apprentice, if required in their relevant Industrial Agreement. 

Please refer to your Industrial Agreement (Award) which can be found at either:

State based awards

Western Australian Industrial Relations Commission

W  www.wairc.wa.gov.au  
T   Wageline 1300 655 266

Federal (Modern) awards

Fair Work Australia

W  www.fairwork.gov.au  
T   13 13 94

Completions

Early completion

When you have successfully completed 100% of the TAFE Training, North Metropolitan TAFE will contact your employer to advise that off-the-job study is completed. They have the option at this time of signing you off as complete which will bring forward the completion date.  

Should the employer feel the apprentice still requires time to develop their skills on the job, they can continue until the scheduled completion date.
You will not be eligible for your certificate until the training contract is completed.

Completion

Approximately six (6) weeks prior to the completion date of the apprenticeship, the AMT will confirm that all TAFE requirements have been met, and then issue a Training Contract Completion Agreement (TCCA) via email to the employer. This is to be signed by the employer and apprentice and returned to the AMT.

Training contract extension

A training contract may be extended if both the apprentice or trainee and the employer agree that the training required will not be completed within the nominal term.  

Your employer must submit a Notice to extend a training contract to the Apprenticeship Office before the expiry date of the training contract.

On the day that all parties have agreed will be the completion date, your completion will be officially lodged.  This will start the process for the Apprenticeship Office to issue your trade certificate, this should be received within five (5) days of completion.

Refer to the Completion Process Summary 

Termination | Suspension of employment

If your employment is terminated your employer should officially cancel your contact.  Details of the process for Contract Termination vary depending on whether you as the apprentice agree to the termination.  

Fact Sheets area available at the Apprenticeship Office.

If your contract is suspended or terminated you are able to continue your TAFE study for six (6) months whilst you seek alternative employment.  

At any time if you employer is unable to continue your contract it can be transferred to another employer.

School-based apprenticeships and traineeships (SBA or SBT)

SBA or SBT are paid employment-based training programs for full time school students generally 15 years of age and over. As a SBA or SBT you will be a full-time student and a part-time employee with the same employment and training conditions and responsibilities as other apprentices and trainees.

Training is delivered by a Registered Training Organisation (RTO). This training can done as either a few hours every week or in weekly blocks depending on the qualification and scheduling arrangements.

As a SBA or SBT you will be paid by your employer for the hours you work. Working hours may take place during school hours or outside school hours based on your employer’s needs. The minimum number of hours of paid employment may be based on a set weekly schedule or averaged over a set period of time. 

Depending on the qualification, your School Based Apprenticeship or Traineeship may be completed by the time you finish year 11 or 12.  Other qualifications may continue past your graduation. 

Before you can commence you will need to negotiate your attendance at work and training with your school to ensure the SBA or SBT meets school timetabling requirements.  Please contact your school VET Coordinator to determine this.

Relevant SBA/SBT factsheets
Australian Apprentices SBA information
WA SBA Information
Minimum hours fact sheet

Page last updated September 25, 2019